What Documents Are Required for a US Company Name Change?« Back to Previous Page

If you want to complete a US company name change, you’ll generally need to file official documents with the state where your business was incorporated or formed. The exact requirements vary by state, but the process is similar across most jurisdictions.

Articles of Amendment

The most important document for a US company name change is the Articles of Amendment (sometimes called a Certificate of Amendment).

This filing officially updates your company’s legal name in the state’s business registry.

Most states require the amendment to include:

• Current legal business name
• New company name
• Date the amendment becomes effective (if applicable)
• Company filing number or entity ID
• Authorized signature

Internal Approval Documents

Before filing with the state, many companies should approve the name change internally.

Depending on your business structure, this may include:

• LLC Member Resolution
• Manager Resolution
• Board Resolution (for corporations)
• Shareholder approval, if required by the company’s bylaws or state law

State Filing Fee

Nearly every state charges a filing fee for processing a company name amendment.

The amount varies by state and generally ranges from $20 to $200.

Updated Business Records

After your US company name change is approved, you should also update:

• IRS records (if required)
• Business bank accounts
• Business licenses and permits
• Contracts and customer agreements
• Employer registrations
• Payment processors such as Stripe or PayPal
• Company website and marketing materials

Do You Need a New EIN?

In most cases, no.

Changing your company name alone does not require a new Employer Identification Number (EIN). However, you should notify the IRS of the legal name change using the appropriate IRS procedures.

Bottom Line

For most businesses, a US company name change requires filing Articles of Amendment with the state, paying the applicable filing fee, obtaining any required internal approvals, and updating your business records after the amendment is approved. Most companies can complete the process without forming a new business entity.